Message From Tamara L. Mitchell
The Role of The Department
The primary role of the Division of Business and Financial Services is to maintain all of the financial functions required to operate the school district in a fiscally responsible manner, while providing support for instructional programs and construction projects.
Business Office Daily Functions
Provide support to central administration and building principals for instructional program(s) and special project(s) funding.
Review, update, and maintain payroll records to ensure accurate payment and income reporting.
The Business Office prepares for each Discussion Session and subsequent Board Meeting the following reports:
Payroll - This report provides the total amount of money distributed to employees for the past month.
Activity Fund Report - This report details the receipts and disbursements of the district's imprest, Augustus Belz, and activity funds.
Treasurer's Monthly Statement - This is a balance sheet of district's receipts and disbursements for the district's funds including: education, building, retirement, transportation, life safety, special education, insurance, site and construction, and working cash.
Treasurer's Report - This report details the investment activity of the district. It includes the current amounts invested, the maturity dates, and the interest rates they are earning.
Check Register (Bills) - This report provides a detail of all of the checks issued to pay the bills received since the last Board Meeting.
KEY EVENT DATES
||End of Fiscal Year
||Beginning of Fiscal Year
||Annual Budget Due
||End of 1st Fiscal Quarter
||Annual Levy Due
||End of 2nd Fiscal Quarter
||Building Budgets Due
||End of 3rd Fiscal Quarter
- Inquiries regarding purchase orders, invoices, and check payments should be directed to Accounts Payable.
- Inquiries regarding employee benefits, including medical, dental, vision, and all supplemental insurance policies should be directed to Benefits.
- Inquiries regarding payroll should be directed to Payroll.